Full Time
Posted 8 months ago

Job Description:   

We are seeking a dedicated and experienced Procurement Officer to join our dynamic procurement team. The Procurement Officer will be responsible for managing the procurement process, sourcing suppliers, negotiating contracts, and ensuring timely and cost-effective acquisition of goods and services while maintaining high standards of quality. The ideal candidate should have a strong understanding of procurement practices, excellent negotiation skills, and the ability to collaborate effectively with internal stakeholders and external suppliers.


  • Source potential suppliers and evaluate their products, services, and capabilities.
  • Develop and maintain positive relationships with suppliers, vendors, and subcontractors to ensure reliable and efficient procurement processes. 
  • Negotiate pricing, terms, and conditions with suppliers to achieve the best value for the organization. 
  • Collaborate with various departments to determine procurement needs, specifications, and budget constraints and to ensure materials, equipment, and services are available when needed. 
  • Prepare and issue RFQs, and RFPs to solicit offers from suppliers. 
  • Analyze supplier proposals, invoices and make recommendations based on cost, quality, and other relevant factors. 
  • Generate purchase orders accurately and ensure timely submission to suppliers. 
  • Coordinate with finance and accounting teams to ensure proper budget allocation and invoice processing. 
  • Manage procurement contracts, including terms, conditions, and performance metrics. 
  • Monitor supplier performance and address any issues or concerns that arise. 
  • Conduct market research to identify potential suppliers and stay updated on industry trends. 
  • Ensure compliance with legal and regulatory requirements in all procurement activities.
  • Collect and analyze data to prepare reports on procurement metrics, cost savings, and performance indicators. 
  • Continuously identify process improvement opportunities and implement best practices in procurement. 
  • Monitor inventory levels and collaborate with stakeholders to manage surplus inventory effectively. 
  • Encourage continuous improvement in competitive bidding practices. 
  • Track Inventory levels and schedule all materials, equipment, and personnel purchase orders. 
  • Open new accounts as needed. 
  • Develop and maintain inventory control procedures. 
  • Manage claims and losses. 
  • Discuss and analyze material and equipment needs with architects and engineers. 
  • Attend vendor meetings.
  • Document policies and procedures.

Qualification and Experience: 

  • Bachelor’s degree in business administration, BA, B.COM
  • Proven experience as a Procurement Officer or similar role, with 1 to 2 years of experience. 

Skills Required: 

  • Strong negotiation skills and ability to build and maintain relationships with suppliers. 
  • Excellent communication and interpersonal skills.
  • Proficient in using procurement software and MS Office suite.
  • Detail-oriented and highly organized with strong time management skills.
  • Strong analytical and decision-making skills and demonstrated ability to synthesize information from many sources. 

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